|
Volunteer Activity
|
Volunteering Scope
|
Time Estimate
|
Estimated Duration
|
No. of open positions
|
Director Responsible
|
|
1. Technology and content management support for the website
|
·
Support
needed to enhance and maintain the chapter website along with inclusion of any
new features for easy navigation following up closely with the vendor.
·
Assist
in formulating technology improvements to aid in minimizing the efforts
needed for maintenance of pages and content management, event registration
process flow, PDU generation etc.
·
Handle
content Management needed for the website on an ongoing basis.
|
8-16
hours per month
|
ongoing
|
3
|
Technology
Management
|
|
2. Customized PM for industry verticals
|
·
Support
needed to strategize, plan, initiate, build course content and arrive at
industry vertical specific PM training programs or service offerings.
|
6-8
hours per month
|
6
months
|
2-3
|
Industry
Specific Solutions
|
|
3.
Technical writing / graphic
designing
|
·
Support
in enhancing the look and feel in emails, promotion campaigns,
banners, event summary reports, flyers, presentations, write-ups, newsletters
and brochures that get released from the chapter on a regular basis.
·
To
also help and structure any content to be published in terms of formatting
and alignment.
|
8-10
hours per month
|
ongoing
|
2
|
Communications & Publications
Members Management
|
|
4. Marketing, Branding and Sponsorships, Social Media activities
|
·
Work
with any external agency in follow up, review and providing required content
towards improving branding features.
·
Assist
in actively pursuing new advertisers for the chapter website, brochures and
newsletters.
·
Track
current advertisers and follow up with any renewals due.
·
Assist
in pursuing sponsorships for any seminars / conferences / trade fairs / symposiums
/ networking events / workshops etc. that get organized regularly by the
chapter.
·
Help
in promoting a chapter event within the member community, associations, alliances,
organizations and also within local practitioners groups based on the scope
of the event for getting required no. of delegate registrations from
practitioners etc.
·
Support
in planning and managing exhibition stalls setup during any chapter promotional
events / seminars/ conferences / trade shows / expos etc.
·
Assist
in moderating and working with the Social Media accounts of the chapter.
·
Promotion
and updation of chapter activities and events on social networking sites like
Linkedin, Twitter, Facebook etc. on an ongoing basis.
|
3-4
hours per month
|
ongoing
|
3
|
Marketing,
Branding, Sponsorships and Social Media
|
|
5.
Membership activities and management
|
· Support in sharing details of member benefits and value of
services with both new and the prospect members.
·
Assist where necessary in new member induction and member
re-connect programs that are held by the chapter.
· Become involved in business community outreach program for new
members.
·
Assist in capturing member expectation details and in conducting
half yearly member satisfaction surveys and also in sharing any concerns of
the members with the chapter board
· Help in moderating required timely communications with the
member community.
· Offer support in greeting new members at various chapter events
and introduce them to the board and the fellow chapter
members.
· Support various member recognition programs.
· Help in analysing membership growth statistics and the spread distribution
towards various locations and industry sectors.
· Suggest methods and processes to improve members outreach and
engagement in the region.
|
4-6
hours per month
|
ongoing
|
1-2
|
Members Management
|
|
6. Event planning and logistics support
|
· Help
with venue identification, negotiation, registration and finalization for any
events planned by the chapter.
· Work
with the concerned event co-ordination team to facilitate in identifying
potential speakers / facilitators / panel members / guests, topics and in
planning activities.
· Provide
guidance and support to office staff at the registration / help desks setup during
events.
·
Provide
any support in material / handout finalization and distribution during events.
· Oversee
overall logistics support and also track the progress with the actual plan of
the event.
· Be
available for pre-event, on-event and post-event meet discussions either on
call or in person.
|
6-8
hours per month
|
ongoing
|
2-3
|
Operations
|
|
7. Business Alliances and Partnerships, consultancy
|
· Help
in identifying partnering opportunities with various organizations based on
the outreach and connections.
·
Work
with the chapter board to setup any meetings with the prospect organization.
· Assist
in finalizing MOU with the interested organizations and during contract
renewals.
· Support
in providing any quick consultancy service as per the organization requirement
if need arises for arriving at specific customized in-house project / program
/ portfolio management training programs etc.
|
8
hours per month
|
ongoing
|
1-2
|
Business
Alliances
|
|
8. Knowledge sharing and management
|
· Support
in running Blogs, Discussion forums, Quizzes, Contests, FAQs etc. on the chapter
website or social networking sites for the benefit of chapter members and
practitioners.
· Support
in collection of knowledge resources from different authentic sources (White
papers, Case studies, Best Practices, Lessons learnt, New guidelines to methodologies,
Sample Templates and aided Tools etc.)
· Support
in reviewing or scrutinizing collected knowledge resources with necessary IP
controls.
· Support
in providing approved knowledge resources to website and other identified
sources for posting.
· Assist
in organizing and conducting regular Webinar sessions live for members
/ practitioners and also in recording and saving them for future reference.
|
4-8
hours per month
|
ongoing
|
1-2
|
Knowledge Management
|
|
9. Delivery and content development for new Academy trainings
|
· Experienced
practitioners needed to work as trainers in delivering non-PMI education
and training programs offered by the chapter to local practitioners and
members with courses like;
Ø PM
Jumpstart/Overview, Estimation Techniques, MS Project, Risk and Quality
Management, Earned Value Management, Project Management tools, Program /
Portfolio Management Overview etc.
· To
be available to provide follow up support for a limited duration on the implementation
tips and best practices to the participants after the trainings get
completed.
·
To
provide support in analysis, strategy, content collation and creation,
review, formulation of program structure for any new training programs to be
offered.
· Support
in any e-learning training initiatives of the chapter.
|
8-12
hours per month
|
ongoing
|
6-8
|
Academy
|
|
10. Content Management for Chapter Communications and Publications
|
· Assist
in moderating and overseeing regular communication plan of the chapter along
with reviewing relevance and availability of required content.
· Assist
in reviewing, editing and announcing relevant and authentic information collated
from various sources and publishing them in the form of Newsletters;
· Also
in summarizing content to be released from the chapter as News reports to
Media, PMI journals and materials etc.
|
2-4
hours per week
|
ongoing
|
2-4
|
Communications & Publications
Members Management
|
|
11. Support Cluster Meetings in
organizations
|
·
Needed
to work with your organization or other organizations from your connections
to form an in-house Project Management forum.
·
Plan,
co-ordinate, organize and select a topic for regular knowledge sharing
meetings to be held within the agreed organization premises as ‘cluster
meetings’ which can be held on a bi-monthly basis.
|
4-5
hours per month
|
ongoing
|
3-4
|
Clusters
|
|
12. Partnerships with
Academic institutions
|
· Help
in identifying partnering opportunities with various academic institutions locally
based on the outreach and connections for promoting project management
education.
·
Work
with the chapter board to setup any meetings with the prospect institution.
· Assist
in finalizing MOU with the interested institution and also during renewals.
· Support
in planning and organizing simplified PM related half day seminars / events
in the agreed institutions for faculty / students.
|
8
hours per month
|
ongoing
|
2-3
|
Partnership
with Academic Institutions
|
|
13. Support ISLD celebrations
|
· Assist
in identifying academic institutions locally and conducting International
Student Leadership Day (ISLD) programs at the partnering academic
institutions on and after Feb 3rd of the year.
· Support
in planning and execution of various activities identified at the time of
ISLD event on and after Feb 3rd.
|
8-12
hours per month
|
3
months
|
6-10
|
ISLD
|
|
14. Content management for Student Leadership Competency development (SLCB)
|
· Support
of experienced professionals needed in content collection, selection,
preparation and review for finalization of student Leadership body of
knowledge (SLBOK) in different Indian languages.
|
4-8
hours per month
|
3
months
|
3-5
|
SLCB
|
|
15. Delivery of Student Leadership Competency Building (SLCB)
workshops
|
· Practitioners
support needed for planning, organizing and executing SLCB workshops in identified
academic institutions within the region as per agreed modules.
· Support
also needed for being part of student leadership advisory councils to
contribute as mentors to students for long term.
|
8-12
hours per month
|
ongoing
|
15-20
|
SLCB
|
|
16. Enhance chapters operational documentation
|
· Support
in structuring operational process documentation of the chapter in activities
like preparation, evaluation, enhancement and review.
|
8-10
hours per month
|
6
months
|
1-2
|
Operations
and Governance
|
|
17. Partnerships with NGOs
|
· Help
in identifying partnering opportunities with various NGOs based on the
outreach and connections for promoting project management practices and other
chapter programs that may be relevant to NGOs.
·
Work
with the chapter board to setup any meetings with the prospect NGO.
· Assist
in running any customized PM programs for the NGOs.
|
4
hours per month
|
ongoing
|
2-3
|
NGO
|
|
18. Delivery of Project Management course for Colleges
|
·
As
experienced PM practitioners of the chapter needed to work as trainers in
providing elective course on Project Management for the students of
Engineering and Management colleges locally based on the course material
arrived from recommendations of PMI India academic advisory council and also
from the chapter.
·
Provide
support in analysis, content collation and creation, review, formulating
program structure for the PM elective courses.
|
8
hours per month
|
6
months
|
6-8
|
Project
Management Diploma / Elective course for Colleges
|
|
19. PM Mentoring Forum
|
· Support
needed to formulate process flow, documentation and plan for starting PM
Mentoring forum in the chapter.
· Be
part of the chapters “Mentoring Forum” as a Mentor.
· As
experienced PM practitioners of the chapter, work for a stipulated period
with interested new chapter members who may be either aspiring or first time
project managers seeking mentor support from experienced practitioners.
|
8
hours per month
|
6
months
|
5-6
|
Mentoring Support
|
|
20. Support Professional Development activities
|
· Support
in providing guidance for professional advancement in Project / Program /
Portfolio management areas for first timers or aspiring professionals from
chapter members / local practitioners groups.
·
Assist
in sharing any career opportunity for chapter members who are PMP’s etc. and seeking
change.
|
4
hours per month
|
4
months
|
1-2
|
Professional Development
|
|
21. Support social causes
|
· To
volunteer for social causes (e.g., contribute towards rural education in
leadership & project management, assist in working on rural
electrification projects etc.)
|
8-16
hours per month
|
6
months
|
4-5
|
Rural
electrification project
|
|
22. Volunteer activities and Management
|
· Support in induction, retention, review and recognition of
chapter volunteers.
· Support in using volunteer resource management portals etc. and
in reviewing and publishing open volunteer opportunities of the chapter.
|
8-10
hours per month
|
ongoing
|
1-2
|
Volunteers Management
|